These guidelines provide practical instructions on how to submit a report. They cover the basic requirements for preparing your material for publication. Incomplete submissions cannot be accepted.
Scottish Archaeological Internet Reports (SAIR) is an Open Access series of excavation reports and large-scale surveys conducted in Scotland.
SAIR papers should be more than 10,000 words long (including all text, endnotes, references, captions, appendices and tables).
The Society operates double-blind peer review. This means that your paper will be anonymously assessed by at least two expert reviewers. Please remove author and contributor names as well as funding acknowledgements that contain identifying information from the main text file.
SAIR accepts submissions throughout the year. Once your paper has been accepted for publication, it will be published as soon as the production work is completed and the publication costs paid.
Publication costs and Open Access
SAIR papers are published in Open Access, which means that the full cost of publication is covered by a grant (eg from Historic Environment Scotland, or a developer funding). Because the content and length of SAIR papers vary widely, we do not have a single Article Processing Charge (APC). Instead, the cost to publish a submission is calculated on a case-by-case basis taking into account the number of words, images and tables in a project.
You can estimate the Open Access cost by using the following formula:
(#words/600)+(#images/2)+(#tables/2) = (est. pagecount) x £40
This cost covers the production work on the paper (including copyediting and typesetting), as well as long-term archiving with Archaeology Data Service, a Trusted Digital Repository.
Please ensure that adequate funding is in place before submitting your paper to SAIR.
Preparing your paper
The title should be concise, accurate and informative. The title directly affects the discoverability of your paper through search engines, so please ensure that it is specific and contains the keywords readers interested in the subject would be searching for. We recommend against using phrases such as ‘A note on…’; ‘An investigation of…’ in titles.
An abstract of 150-300 words which gives a clear indication of the paper’s content and conclusions. Abstracts should be succinct but sufficiently comprehensive to provide a clear summary of the article.
Please note that we will only communicate with a single representative for each submission. The corresponding author should fill out the submission sheet with his/her contact details. All communication regarding the peer review and proofs will be sent to that person. It is the corresponding author’s responsibility to relay information to others involved in the project.
When a number of people have contributed to a single paper, the corresponding author should ensure the standardisation of abbreviations, measurements and references throughout the paper, and ensure that all sections have been prepared in accordance with our guidelines.
All text should be set in 12-point Times New Roman, double-spaced, left-aligned (not justified) and pages should be numbered consecutively. Page numbers must be included in the footer of the document. Headers and footers should not be used for any other purpose.
A detailed style sheet provides further information on preparing your text for publication.
Tag all headings and subheadings with letters in angle brackets. No more than three levels of subheadings should be used:
<CH> Chapter heading (ie title of the paper)
<A> Level 1 heading (ie abstract, introduction, discussion)
<B> Level 2 heading
<C> Level 3 heading
A section written by a contributor other than the lead author should include the person’s full name (excluding ‘by’ and with an ampersand between the last two names for multi-authored sections).
We can accept submissions with low-resolution images for peer review, but you will be asked to send us press-ready images for publication in the journal. Images for publication must be supplied in digital format, at high resolution and have permissions for print and online distribution. The image submission guidelines provide further details about preparing your images for publication.
Endnotes may be used for papers on historical topics and when references are predominantly to documentary material. Footnotes should never be used. The referencing style must be consistent throughout the paper. Endnotes should be inserted using the endnote function in your word processing program. They will appear before the references at the end of the paper.
Copyright and permissions
If you are using third party material in your paper (illustrations or text), you must obtain written permission from the copyright holder in order to do so. It is the responsibility of the author to ensure that any material used has the appropriate permission cleared. Please provide a copy of the correspondence granting permission to use the material when you submit your paper.
Please provide an electronic list of deposited specialist reports or archive material not republished in the paper, including repository and ascension numbers.
Submitting your paper
Once you have prepared your paper in accordance with the guidelines, please complete the submission sheet and send it along with your submission material directly to the Managing Editor at firstname.lastname@example.org. Large files such as images should be transferred via https://wetransfer.com/ (this is a free service). Alternatively, we can download images from other file transfer programmes, such as Dropbox.
If you have a pre-submission query then please contact the Managing Editor at email@example.com or 01312474145.
Please note that these guidelines are for authors submitting to Scottish Archaeological Internet Reports only. Guidelines for the Proceedings of the Society of Antiquaries of Scotland are available here.